Regular Pay Procedures

Frequency

All non-exempt College employees are normally paid every two weeks, on alternate Wednesdays.  All exempt College employees are paid once a month on the last work day of the month. If a scheduled payday falls on a holiday, employees will usually be paid on the work day preceding the holiday. 

Deductions

All required deductions, such as those for federal, state and local taxes, and all authorized voluntary deductions, such as for health insurance contributions, United Way contributions, etc., shall be withheld automatically from employees' paychecks. Employees shall complete the necessary forms to authorize these deductions. 

It is your responsibility to review your paycheck for errors. If you find a mistake, you should report it to your supervisor immediately. Your supervisor will assist you in taking the necessary steps to correct the problem.

Timesheets

Timesheets are required of all non-exempt and exempt employees and must be signed by both the employee and the supervisor. Non-exempt staff timesheets are submitted and approved by the supervisors on a biweekly basis and must be sent to the College’s Payroll Office by 10:00 A.M. on the Monday following the conclusion of the 2 week pay period. Exempt staff timesheets are submitted and approved by the supervisors on a monthly basis and must be sent to the College’s Payroll Office by the 10th day of the next month.  

 

Direct Deposit

Employees’ paychecks are deposited directly to a checking or savings account at the financial institution of their choice. These payroll funds are available as of 8 A.M. on the official date of each payroll. Employees must complete a direct deposit authorization that may be obtained at https://www.berea.edu/human-resources/forms/ Direct deposit changes must be submitted at least four (4) working days prior to the next payroll issue date to insure that account changes are made in time for payroll processing.