Sick Leave

Purpose

It is recognized that employees may become ill or injured and, therefore, be unable to perform assigned duties. This policy covers these kinds of circumstances. This policy is a privilege granted to help protect your income when absence from work is caused by illness or injury and, therefore, employees are encouraged to use their sick leave benefits ONLY when needed for a genuine illness. Sick Leave is a benefit intended for use to cover an extended illness. Accumulated sick leave must not be considered as “extra” time off with pay and may not be used in this manner. Abuse of the privilege may be deemed justification for disciplinary action up to and including dismissal of the employee. Supervisors may request verification of an illness to validate the employee’s absence if abuse of this benefit occurs.

Eligibility

Full-time, regular employees and part-time, regular employees are eligible for accrual of sick leave.

Uses

Sick leave may be used for:  (a) personal or immediate family illness; (b) rest or recuperation during or after illnesses or injuries, including pregnancy and child birth; (c) personal and immediate family health care appointments and treatments; (d) caring for immediate family members (as defined in the Family Medical Leave Act) who are ill or injured; and (e) providing assistance to family members when employees substantiate that they are dependent upon them during illness. For purposes of this section, "immediate family" means parents, children, or spouses.

Accruals

Full‑time, regular employees accrue sick leave at 3.693 hours per pay period for non-exempt staff and 8 hours per month for exempt employees. Part-time, regular employees who are regularly scheduled to work 20 hours or more per week accrue a prorated portion of the sick leave accrual based on their approved FTE assignment. Temporary employees or those working less than 20 hours per week are not eligible for sick leave benefits. 

Maximum Sick Leave Accrual

A maximum of 1,040 hours of sick leave may be accrued.

Payment for Sick Leave

Under no circumstances will the College pay an employee for unused sick days.

Prolonged Illness or Injury

In cases of prolonged ill­ness beyond the amount of sick leave accumulated, employees may be eligible for leave without pay or, if eligible to participate in the various insurance benefit programs, may contact the Benefits Office to initiate a long-term disability insurance claim.

Requests for Sick Leave

Requests for sick leave must be submitted in writing to your supervisor as far in advance as possible. If it is not possible to request sick leave in advance, for instance in the case of acute or sudden illness, a request for sick leave shall be submitted as soon as practicable but in no case later than the first day you return to work. Except in cases of requests granted in advance, an employee who does not report to work for reasons covered by this policy must notify his/her supervisor before 9:00 a.m. each day the employee is absent from work. Failure to notify the supervisor of an absence may result in denial of sick leave benefits and is considered a serious disciplinary situation.

Abuse of Sick Leave

Abuse of sick leave may result in disciplinary action up to and including termination. Employees may use sick leave only for the purposes stated in this section. When a usage pattern of sick leave indicates possible abuse (e.g., absences on Mondays, Fridays or before or following holidays or vacation), the College may request and require validation of the employee’s request for sick leave. In such instances, a certificate from a physician may be required to substantiate the necessity for the absence.

Absence from work without proper notice to the supervisor for 3 consecutive work days will be deemed to be a voluntary resignation from employment.

Return from Sick Leave

For any absence of three (3) or more days, an employee must present verification of the illness by a physician, as well as a physician's certificate that the employee is fit to return to work.