Allocation Process

During the Fall term, the Labor Program Office will begin the allocation process on campus. Provided budgets and student enrollment support any increased adjustments in allocations, the Labor Program may solicit requests for labor positions for the upcoming summer and academic year. Department supervisors return a form stating whether they will need more, fewer, or the same number of positions as currently allocated. Requests for increases must be accompanied by an explanation of need. Preliminary calculations are performed by the Student Payroll Manager/Labor Program Accountant in consultation with the Dean of Labor who then convenes a committee (made up of the divisional VPs) to consider allocation requests/adjustments for the upcoming academic year.

The number of available positions is determined by anticipated enrollment and overall labor budget. The College attempts to maintain an even ratio of students to primary labor positions so that budgets can be easily managed and necessary positions can be filled. As such, additional positions cannot be allocated to one department without creating vacancies in another. For this reason, requests submitted after allocations are finalized are typically denied unless the case is truly exceptional.

Departments who identify new labor needs that cannot be accommodated through an increase in primary allocation may request a secondary allocation. Secondary allocations are easier to approve because they do not impact a student’s existing labor assignment; however, secondaries are not unlimited, as they affect the overall labor budget.

It is important to note that a portion of the total labor allocation is always reserved for community service-oriented positions. This is not only central to our mission, but a requirement of the Federal Work Study Programs (FWS Program and Work Colleges Program).