Scheduling

Work schedules are based on student availability and department needs. Work hours vary widely across campus, and departments may have rotating schedules or one schedule that lasts the full term. There are no standards for scheduling except that work hours cannot conflict with class times or other class requirements (e.g., field trips). In the latter case, students are expected to provide advance notice so that accommodations can be made. Supervisors are not required to excuse labor for optional activities (e.g., study sessions) or for class preparation. These issues can be addressed through effective time management.

Supervisors are encouraged to schedule students for more than the minimum number of hours required each week (e.g., 11 hours for a 10-hour assignment, 13 hours for a 12-hour assignment, etc.); this provides a cushion for time that may be lost due to absences or travel time between work and classes. In some departments, students may be scheduled for slightly more than the required hours one week and slightly less the next; this is acceptable provided that the fluctuation is not excessive. The scholarship payment schedule indicates the number of hours a student should expect to work during each payment period to ensure fulfillment of the College labor requirement.

Students are to be paid for actual hours worked, not hours appearing on a schedule. Continuing students can be required and scheduled to work and/or attend training/orientation sessions the day before the start of Fall classes – “Continuing Student Arrive” day (see the academic calendar for official date). . Upper-class students can be required to work Thanksgiving, Christmas, or Spring break periods if this obligation is articulated and noted on or before  a Status Form – Position Participation Agreement is approved. While they may choose to do so, first-year students should not be required to work during the Thanksgiving, Christmas, or Spring break periods.

Students are expected to work during the final exam period, though exam times may necessitate a change in scheduled hours. Final examination times are determined well in advance, so students and supervisors have ample time to work out alternate arrangements. If a student is scheduled for more than three exams on one day, there is a provision for re-scheduling an exam through the Office of Academic Services.

During finals week of each academic term a student can work a maximum of 20 hours (This includes students behind in labor hours). Students are not permitted to work over 20 hours a week during the regular term without approval from Student Admissions and Academic Standing Committee (SAASC), so it follows that students should not be allowed to work more than 20 hours during finals week. Supervisors will plan final schedules based on students working 20 hours or less.